INACT Document Management System

Service Description

INACT Document Management System and Procurement, is a complete system for document management purposes, start from document collaboration, document archiving, correspondence and tracking of documents. It is a flexible and adaptive document management system with user-friendly features.

Document Register

Document Register is the sub module where Company/User store their official published documents. Documents can be sourced from completed routings or directly inputs by the user.

This module aims for easy and fast retrieval of documents. Document adding & editing capability is controlled by user privilege setting.

• Browse and Search Documents
• Multiple Document Upload Function
• Easy Download of Documents

Document Routing

Document Routing is the sub module where Company/User store and distribute the working documents.

This module is used to route documents to the designated user intra company or outside the company. This serves as a collaboration tools for information, review of documents, and approvals.

Document Routing can be distributed in parallel or sequentially.

• Process Review (sequential) e.g Invoice Approval
• Distribution (parallel)
• Predefined List of Routing
• Email Notification

Correspondence

Correspondence is the sub module to store the correspondence archive such as email, fax, letters. These correspondence can be cross referenced to allow for better communication tracking within projects/organization.

– Email Capture Add On

Additional Email capture add-on, allows for automatic capture of email communication. This add-on will store any email communication that contains special code within its subject and arrange the cross reference based on the communication email thread.